Priced the way you run your fleet: per driver

Driver qualification files under 49 CFR Part 391 — building files for new hires, auditing and fixing existing files, annual MVRs and driving-record reviews, medical certificate tracking, and recordkeeping. We deliberately do one thing well. We don’t administer drug and alcohol testing (Part 382), hours of service, vehicle maintenance files, or permits — and we’ll tell you plainly what you still need to cover elsewhere.

Two numbers: a one-time $75 per driver to build or remediate each file, then $30 per driver per month for ongoing maintenance. A 6-driver fleet is $450 to set up and $180 a month after that. When your roster changes, your monthly rate changes with it. No tiers, no hourly billing, no surprise fees.

No. Service is month-to-month — cancel anytime with 30 days’ notice. Your files and records are yours, and we hand everything over in an organized format if you leave.

More carriers than most people think. In interstate commerce, FMCSA rules generally apply to vehicles with a gross vehicle weight rating or gross combination weight rating of 10,001 lbs or more, vehicles designed to carry 9 or more passengers for compensation (16 or more not for compensation), or any placarded hazmat load. That’s a much lower bar than the 26,001-lb CDL threshold — many non-CDL trucks still require full DQ files. Intrastate-only carriers should check their state’s rules, which often mirror the federal ones.

Almost always, yes. Most dump trucks, flatbeds, and construction haulers exceed 10,001 lbs GVWR, so interstate operators need compliant DQ files even when the driver doesn’t hold a CDL. If you have a USDOT number, assume Part 391 applies until you’ve confirmed otherwise.

Most fleets are fully onboarded within 5 business days. We start with a free file review, report every gap in writing, then build or remediate each file and take over ongoing maintenance.

Contact us right away. For clients, your Part 391 records are already organized and retained correctly, and we help you prepare and produce them. We’re not attorneys and don’t represent carriers before FMCSA — for enforcement or legal questions, we’ll recommend you bring in a qualified transportation attorney.

Software gives you a place to store documents and a dashboard of red flags — someone still has to pull the MVRs, run the investigations, complete the annual reviews, and chase expirations. That someone is us. You get finished, current files, not another system to operate.

All 50. The service is 100% remote — secure document handling, email, and scheduled calls. No office visit, ever.